Creating a meeting - Johnson Controls - LIT-12013272 - Software Application - Companion - 2.4

OpenBlue Companion User Guide

Brand
Johnson Controls
Product name
Companion
Document type
User Guide
Document number
LIT-12013272
Version
2.4
Revision date
2021-04-30
Language
English

Create physical and virtual meetings and customize them to your needs.

To create a meeting, complete the following steps:

  1. On the home screen, tap Calendar.
  2. On the calendar screen, tap the + icon.
  3. To book a meeting room immediately, select Meet Now. To schedule a meeting for later, select Schedule Meeting.

To book a physical space for an immediate meeting, complete the following instructions:

  1. On the meet now screen, select a building and floor.
  2. Select a timeframe.
  3. Select a meeting room.
  4. Tap Done.

To schedule a physical or virtual meeting for later, complete the following instructions:

  1. On the Create Meeting screen, in the Title field, enter a title.
  2. In the Invite Attendees area, tap the Add icon.
  3. On the Invite Attendees screen, in the Required Attendees field, enter the required attendees.
  4. In the Optional Attendees field, enter the optional attendees.
  5. From the Number of In Person Attendees list, select the number of attendees attending in person.
  6. For a virtual meeting, tap Online Meeting, and select an online meeting platform.
  7. For a physical meeting, tap Location, and select a location.
    Note: For mixed meetings, simply select both options.
  8. To set preferences for a physical meeting, tap Select Preferences, and select the meeting room resources that you require.
  9. Select a date.
  10. If booking a physical meeting, on the select meeting room screen, tap the appropriate meeting room. When applicable, the Space Safety Score displays.
  11. Select recurring days for your meeting if applicable.
  12. To set the meeting to last all day, tap All Day.
  13. Select a start and end time.
  14. Tap Create.
  15. To extend a meeting, on the view meeting screen, tap Extend. This option is enabled 30 minutes before the meeting ends. If the room is available, your booking extends by 30 minutes. If the room is not available, you can choose between other available rooms on the same floor.